How to Duplicate a Calendar Invite in Outlook: 3 Easy Methods Explained in Step-by-Step

Key Takeaway

Do you frequently find yourself creating very similar calendar invites in Outlook? Instead of manually re-entering all the details, you can duplicate an existing invite and make minor changes. This saves you a lot of time and effort. To duplicate a calendar invite in Outlook, go to your calendar, select and copy (Ctrl+C) the original meeting, and paste it into the new date with Ctrl+V. In this quick tutorial, we’ll discuss 3 easy methods to duplicate a calendar invite in Outlook.

Introduction

In today’s digital age, staying organized and managing our schedules effectively is crucial. Microsoft Outlook provides a powerful platform for managing our calendars, and one of its useful features is the ability to duplicate calendar invites. Duplicating a calendar invite in Outlook saves time and effort by creating new events based on existing ones. This comprehensive guide will explore the step-by-step process of duplicating a calendar invite in Outlook to enhance productivity.

Also read Use Outlook Calendar for Employee Scheduling: Personalize 7 Settings Before You Start!

Understanding the Importance of Duplicating Calendar Invites

Before we delve into the process of duplicating a calendar invite in Outlook, let’s take a moment to understand why this feature is so valuable. Duplicating a calendar invite enables you to create new events quickly without manually entering all the details from scratch. After copying an existing event, you can simply edit some specifics, e.g., recipients, location, date and time, etc. It saves you time and ensures consistency in event formatting, making it easier to organize your schedule effectively.

How to Duplicate a Calendar Invite in Outlook: Method 1

The first method to duplicate a meeting in Outlook is to copy and paste it to a new date and time. Here are the steps you would need to follow:

Step 1: Launch Outlook – Open your Outlook desktop app and visit the calendar section.

Step 2: Locate Meeting – Locate the meeting you want to duplicate.

Step 3: Select – Click on the meeting to select it.

Step 4: Copy – Press Ctrl+C on your keyboard to copy the meeting.

Step 5: Navigate to date – Go to the date and time when you want to duplicate the meeting.

Step 6: Paste – Press Ctrl+V on your keyboard to paste the meeting. It will create an exact replica of the original meeting (containing the same title, attendees, duration, reminder setup, etc.).

Step 7: Edit – Make any necessary changes to the meeting, such as the time, date, or attendees.

Step 8: Save and Send – Click Send to send the meeting invitation to the new attendees.

Congratulations! You have successfully created a duplicate event outlook using the simplest method compatible with the Outlook desktop app. However, please note that this method does not apply to the web version of Outlook. We’ll cover a method that works on the web version shortly.

You might also like How to Import Calendar Events into Outlook Calendar (With a Free CSV Template).

How to Duplicate a Calendar Invite in Outlook: Method 2

To copy a meeting to another date and time in Outlook, you can use the drag-and-drop method. Here are the steps to follow:

Step 1: Launch Outlook – Open your Outlook desktop app and visit the calendar section.

Step 2: Locate Meeting – Locate the meeting you want to duplicate.

Step 3: Drag to Create Duplicate – Press and hold the ‘Ctrl’ key, click on the meeting and drag it to the new date and time.

Step 4: Edit and Save – Outlook will create a copy of the original event keeping the details the same. Now, you can make the necessary changes in the attendee, location, reminder, etc., and hit the ‘Send’ button.

Here’s another quick method to copy meetings in Outlook, and it only works with the desktop app. Next, we’ll cover the third and final method compatible with the Outlook web version.

Still not clear? Watch the video tutorial instead!

How to Duplicate a Calendar Invite in Outlook: Method 3

To duplicate events in Outlook calendar (web version), you need to use a right-click menu. Here are the steps you would need to follow:

Step 1: Open Outlook – Launch Microsoft Outlook on your browser. Ensure that you are logged in to your account.

Step 2: Navigate to the Calendar – Click on the “Calendar” tab located at the bottom of the Outlook window. This action will open your calendar view.

Step 3: Select the Event to Duplicate – Locate the calendar event you wish to duplicate. You can navigate through different dates and events by using the calendar view.

Step 4: Right-click the event – Once you find the event you want to duplicate, right-click on it. A drop-down menu will appear.

Step 5: Choose “Duplicate” – From the drop-down menu, select the option “Duplicate event”. This action will create a duplicate event (in draft mode) with all the details of the original invite.

Step 6: Edit the Duplicate Invite – You can make any necessary changes to the title, date, time, or other details according to your requirements.

Step 7: Save the Duplicate Invite – Once you have made the necessary modifications, click the “Save” button to save the duplicate invite to your calendar.

This method will work on the web version of Outlook but not on the desktop version.

Watch it in a video tutorial!

Read more to know Why Outlook Shared Calendar Not Showing: 3 Reasons with Solutions.

Final Words

Duplicating Outlook meetings is a valuable feature that greatly enhances your scheduling efficiency. Throughout this guide, we explored three different methods to duplicate calendar invites in Outlook, catering to both the desktop app and the web version. By mastering these methods, you can save time and effort in creating new calendar invites while ensuring consistency in event formatting. Whether you’re using the Outlook desktop app or the web version, duplicating calendar invites empowers you to streamline your schedule and boost your productivity.

Frequently Asked Questions on Duplicate Outlook Meetings